If you discover what the correct name is for a particular language, please let us know and we'll add it to this list: If you are using a non-English version of Word, AddressLayout may not be the correct name for the AutoText entry that you need to modify. Also, if the addresses were imported, you may need to follow the instructions in MSKB article Address Displays Incorrectly on Imported Contacts.Īnother approach is to simply make sure that the Address field contains whatever you want printed after the name, repeating the company name or other information as needed. If the address doesn't work the way you think it should, check the field names for spelling mistakes and make sure that you actually have information entered in the corresponding Contacts or PAB fields. You should put a carriage return or soft return at the end of each line shown here: I suspect it might also work well in Office 2000.
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(Omit the \r in Word 2000 and just put a carriage return or soft return after each line the \r switch doesn't work in Word 2000.) You are limited to a total of 12 fields, according to WD2000: How to Modify the Layout of an Address Book Entry.įor Office XP, this turns out to be a pretty good AddressLayout entry to include both company and country.
And the \r switch substitutes for the carriage return. The curly braces ( ) are used to ensure that a particular line does not print if it is empty, for example, if the person does not have a title. To suppress blank lines and make use of different fields that display the same data, depending on whether the source is a PAB or OAB entry, try this variation from the Office 97 Resource Kit, omitting the carriage returns: You might notice, though, that if a person has no title, you get a blank line. The above example should give you an address that looks like this:īill GatesCEOMicrosoft CorporationOne Microsoft WayRedmond, WA 98052 You can now use the Insert Address button to test your new AddressLayout. To save an AutoText entry in Word 97 or Word 2000/2002/2003, choose Insert | AutoText | New, enter "AddressLayout" as the name, then click OK. To save an AutoText entry in Word 7.0, choose Edit | AutoText, enter the Name as "AddressLayout," then click Add. Now, select the entire layout, and save it as an AutoText entry with the name "AddressLayout," taking care to use exactly that spelling and capitalization. Make sure you include spaces and punctuation where you want them to appear in the address. If you want to add the job title and company name to the layout and remove the country name, type (or copy and paste) this into Word, with a carriage return after each line: Subject (by default, First Last Middle Suffix) (OAB)įirst Last or Last, First (PAB, depending on setting)įull address, including country only if it's not your ownĪn example is the easiest way to show how to create a new layout. The following table lists each field you can use, indicates whether it applies to addresses from the Personal Address Book (PAB) or Outlook Contacts (OAB) and lists the corresponding field name in the OAB and PAB.įields marked with an asterisk (*) may work only in Word 2000. (If you have a non-English version of Word, see Non-English Word below.) To add, remove or rearrange fields, create a new layout in a Word document, then save it as a new AutoText entry named AddressLayout. Test it by using the Insert Address button to insert an address from your Address Book. Word includes a default AddressLayout entry that you can't see or edit directly.
The Insert Address button makes it easy to add an address to any document. Drag that command to any toolbar currently displayed in Word. Near the bottom of the Commands list, you'll find Address Book.In Word, choose View | Toolbars | Customize, then switch to the Commands tab.If you're going to add address information to documents frequently, having a button available will make it easier. Word 7.0 includes an Insert Address button on its Standard toolbar, but newer versions of Word don't add the button to the Toolbar or ribbon.
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